Standard Operating Procedures

SECTION I. DESCRIPTIONS AND TERMS

Materials:
A general description for items shipped between libraries and the UC Berkeley Bindery. Includes books, magazines, publications, journals, and other printed materials.

Book Cart:
The primary packaging method for University materials between the UC Berkeley Bindery and various University of California libraries.

SECTION II. Picking up book carts from libraries

Book carts at libraries will typically be unwrapped. Libraries will provide shrink wrap which you will use to wrap the cart in preparation for shipping.

Each library is responsible for stocking adequate amounts of shrink wrap for you – if they run low, please remind library personnel.

When you arrive, the book cart should be filled with books.
Each outbound cart should be placed in a designated pickup location that has been agreed upon between Tricor and the Bindery.
Each row of the book cart should be nylon strapped to secure materials while in transit.

Examine the cart.

Verify that books are properly placed in the cart.

At most, materials are allowed to protrude a maximum of one inch, or roughly half the width of the large wheel on the cart.

If they protrude beyond the centerline of the wheel, instruct library personnel which materials need to be moved.

Here is an example of a library cart that is improperly packaged, with books protruding beyond the centerline of the wheel:

If books are placed on the top row, make sure they are secured so they will not shift in transit.

If the cart is properly packed and strapped, proceed with shrink wrapping. Be sure to wrap the cart tightly, and wrap over the top row of the cart if it contains materials.

Sign and date the sticky Tricor shipping cabbill, pull out the shippers copy and give it to library personnel. Remove the backing on the Tricor shipping cabbill and place it on the front of the cart.

Notes:

  • If you have a cart with different sized wheels (such as the cart shown above), wheel the cart with the larger fixed wheels in front. The smaller steer wheels are weak and cannot absorb bumps or cracks in pavement as well.
  • Book carts at the UC Berkeley Bindery will typically be shrink wrapped and properly prepared for you.

Section III: Cart Configurations

This section details how carts should be loaded inside box trucks to minimize movement and damage while in transit. To properly transport carts, you must have the following equipment with you:

  • Load bar (one at minimum, preferably two)
  • Ratcheting Straps
  • Wheel Chocks

Five cart configuration

Note: When you have more than nine carts, make multiple rows using the five cart configuration until you are at the last row.

Six cart configuration

Note: In this configuration place the strap as close to the load bar as possible for maximum cart stability.

Seven cart configuration

Eight cart configuration

Nine cart configuration

Notes:

  • Use wheel chocks to stabilize carts during loading, particularly if you are parked on an incline.
  • When using a liftgate, make sure each cart is stabilized before moving liftgate up and down. Due to liftgate weight restrictions, only load one cart at a time.
  • When rolling carts between thresholds (between loading docks and trucks for example) mind the gap – use a metal ramp or take care when crossing the threshold to minimize wear to the wheel axles.
  • If you have four or less carts you should still use the configurations listed above; simply disregard the standard five cart row at the top of each diagram.
  • The use of straps and load bars (multiple load bars where necessary) is absolutely essential to properly secure the carts while in transit.

Section IV: Miscellaneous

  • If you notice any significant issues with materials, please notify your local dispatch office and Edmund Louie immediately.
  • Include a blue copy of Tricor’s manifest for deliveries to the UC Berkeley Bindery.